Staff roles and logins: everyone sees their own work

Five roles, five different views

• Owner: everything. Takings, till, expenses, staff commission, reports, settings and users. Approving a commission period is the owner's call.
• Manager: runs the salon day to day, with the diary, tickets, till, reports and settings. Works with the access the owner gives them.
• Reception: the appointment diary, tickets, payments and quick sale. Keeps the queue moving and the till filling up.
• Stylist: only their own appointments, their own ticket lines and their own earnings.
• Accountant: payments, expenses, tickets and reports, with exports, without running the till.

The stylist's screen: what's on today, and what have I earned?

When a stylist logs in on their phone in the morning, the first thing they see is their own day: how many appointments, who is coming in and when. Other stylists' diaries, salon takings and the till simply aren't on their screen. Under "My earnings" they see what they've made so far today, their total balance and a line-by-line breakdown, and the figure goes up by itself as each ticket closes.

When the salon approves a commission period or settles up with them, the stylist can confirm it on their own screen or add a note to query it. That way any "you've missed one off" conversation happens over the records, not across the till at closing time. How the numbers are worked out: Staff commission.

What a stylist can't do

The stylist role can't edit amounts, give discounts, take payments or close tickets. It isn't about trust; it means everyone can relax, because money only moves through people with till access. Some salons like their stylists to agree prices with their own clients, so you can allow stylists to change the price on their own lines only. Discounts, payments and closing tickets stay off-limits, and every line charged at a different price from your menu shows up in the end-of-day report.

Cancellations and discounts on record

Cancelling a ticket or giving a discount needs the right permission and a reason. Who did it, when and why stays in the activity log and appears in the checks section of the end-of-day report. If a closed ticket is reopened or cancelled, the till, tabs and commission correct themselves, and the trail stays intact. The point isn't to catch anyone out; it's to have the answer ready when someone asks.

Branches and simple view

If you have more than one branch, you assign each user to a branch. Stylists, reception and accountants assigned to a branch only see that branch's records; owners and managers can switch branch from the top bar or see all branches together. Stock is kept per branch too, with transfers between branches.

For team members who aren't keen on technology there's a simple view: the menu shrinks to the few screens they need for daily work. The notification bell shows new online bookings and upcoming appointments, with an optional sound, so reception doesn't miss a booking.

Everyone also picks the language they work in. The owner might use English while a stylist prefers Turkish, German, Russian or Arabic; each login keeps its own setting.

1. 1

   Add your team

   Set up each stylist with their working hours and the services they offer.

2. 2

   Create logins

   Give each person a login with their own phone number and choose their role; link a stylist's login to their staff record.

3. 3

   Set permissions

   Decide whether stylists can change the price on their own lines, and which branch each person belongs to.

When you take on your first stylist, agreeing roles and the commission rule up front saves arguments later. Our suggestions: Hiring your first stylist.